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Position Title: Program Coordinator
Job Function: Exhibitions/Programming
Job Type: Full-time. Evenings and weekend hours required.
Anticipated Start Date: June 1, 2016
Salary: Commensurate with experience
Benefits: Simple IRA retirement plan (up to 3% of salary match) + generous paid time off
Location: 2220 Superior Viaduct, Cleveland, OH 44113

OVERVIEW

SPACES is a 38-year old art organization that is dedicated to being the resource and public forum for artists who explore and experiment. Located on the near west side of Cleveland, SPACES annually presents 13 public projects and hosts approximately 40 public events.

SPACES is a 501(c) 3 not-for-profit organization with an annual operating budget of approximately $500,000. The staff includes 5 full-time employees, 1 part-time employee, 4 contracted employees, and numerous interns and volunteers who provide ongoing support throughout the year. A 28-member Board of Directors is active and engaged, reflecting a diverse range of expertise and perspectives.

POSITION DESCRIPTION

SPACES seeks a Program Coordinator to oversee all aspects of the R&D exhibitions program. Duties include, but are not limited to, liaising with participating artists; providing exhibition-related administrative support, such as collecting and copyediting information, securing artist accommodations, and managing the R&D program budget; supporting R&D exhibition production and complex installation components, as well as counseling artists about their projects; and being an advocate for SPACES and participating artists. This position represents SPACES locally, nationally and internationally. The Program Coordinator reports directly to the Executive Director and is part of the programming department.

PRIMARY RESPONSIBILITIES

  • Serve as staff liaison for cultural producers participating in 4 R&D exhibitions/year, including overseeing exhibition preparations, installation, de-installation, and shipping.
  • Organize annual open call for R&D applications; process and coordinate panel review of applications.
  • Work with R&D artists and Community Engagement Manager to develop outreach opportunities.
  • Assist with marketing efforts as related to R&D, including website updates, brochure content, press releases, and related social media campaigns.
  • Line up and lead exhibition tours.
  • Develop and maintain community relationships.
  • Managing the day-to-day operations of SPACES.
  • Help coordinate Monster Drawing Rally and Annual Benefit, in cooperation with staff, board, and committee members.
  • Assist SPACES Development Director with project-based fundraising efforts by compiling data, providing written materials and video/images for grants and reports, and working directly with funders.
  • Manage gallery operations with other staff members and interns, including maintenance, lighting, and cleaning.
  • Manage gallery tools, materials, and tech & office tech, including careful storage and monitoring of equipment & components (projector bulbs, adapters, etc), keeping track of licenses and software, providing tech checklists to artists.
  • Coordinate scheduling of outside use of gallery, in cooperation with Gallery Rental Manager.
  • Assist with events as needed.
  • Serve as staff co-liaison for Programming Committee.
  • Assist with budget preparation and financial reporting.
  • Help manage daily financial responsibilities of gallery, R&D program, Monster Drawing Rally, and Annual Benefit.
  • EXPERIENCE

    The ideal candidate will have a well-developed sense of priority and initiative; ability to work in the fast pace of a medium-sized nonprofit organization with discretion; and strong interpersonal skills, including conflict resolution and sensitivity to cultural differences. Attention to detail and the ability to multitask are vital, as is the ability to follow through with a variety of projects that require both immediate attention and ongoing care. Project management experience and an arts-related background are preferred and proficiency with Microsoft Office Suite is necessary. The candidate must have an enthusiasm for supporting bold experimentation in the visual arts.

    APPLICATION

    Please submit cover letter, resume, and list of two relevant references in a single PDF file to cvassallo@SPACESgallery.org. We will accept applications until the position is filled.

    POLICIES

    SPACES is an equal opportunity employer. Our employment policies are administered without regard of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, national or ethnic origin, or any other legally protected status except as permitted by law.

    If you are interested in becoming involved with SPACES as a volunteer or work/study intern, please visit this link.

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